Child Protection Policy

  1. OVERVIEW: West Lothian Table Tennis Club is commited to;
    1. caring for and protecting the welfare of children and young persons (junior members) who undertake to participate in the sport of table tennis under our auspices
    2. creating an appropriate club environment to enable junior members to develop skills, enjoy table tennis and most importantly have fun,
    3. promoting the development of caring and safe relationships between adults and young people within the club environment and all other club activities.
    4. observing the highest standard of common sense and good practice
    5. setting high standards in the selection and promotion of coaches and organisers who deliver table tennis activities to young people.

    The primary purposes of this document are;

    1. to express the club’s commitment to child protection
    2. to set out good working practices
    3. to provide clear guidelines to adults in the event of disclosure of abuse to them, and
    4. to set out the appropriate action that should be taken by them in the event of any such disclosure.

    The actions set out are designed to care for and protect the child or young person while supporting the adult and thereby ensuring a safe and comfortable environment in which the sport can be enjoyed by all members. It is the responsibility of every adult working with children and young persons under the auspices of the West Lothian Table Tennis Club to read this document and be fully aware of its contents.

  2. AIMS OF THE CLUB: The primary object of the club is to promote and develop the sport of table tennis in West Lothian. This objective will be fully supported by creating and maintaining an appropriate environment for all club activities.
  3. CREATING AN APPROPRIATE CLUB ENVIRONMENT: This objective will be supported by adherence to the following principles;
    1. PLANNING/ORGANISING ACTIVITIES: All club activities should be organised in a manner that minimises the risk to children and young persons and at the same time provides suitable safeguards for adults.
    2. DEPLOYMENT OF COACHES and VOLUNTEERS: The club will always endeavour to confirm the bona fides of new coaches and volunteers and to supervise, on a regular basis, all adults working with children and young persons.
    3. GOOD PRACTICE GUIDE for COACHES and VOLUNTEERS: All adults working with children and young persons should adhere to the principles set out in the guide at Section 4.
    4. HELPLINE FACILITY FOR CHILDREN and YOUNG PERSONS All Junior members should be made aware of the opportunity to talk to an independent agency. These can be found at 3.6 but a National HELPLINE facility also exists at CHILD LINE on 0800 111111.
    5. DISCLOSURE PROCEDURES: Guidelines are in place for persons dealing with disclosures or concerns.
    6. CHILD PROTECTION GROUP: Maintaining a Child protection group comprising;
      1. CLUB CHILD PROTECTION CO-ORDINATOR (CCPC) Keith MacKay Tel: 01506 492641
      2. LOCAL SOCIAL WORK DEPARTMENT Tel: 01506 777777
      3. LOCAL POLICE FAMILY PROTECTION UNIT Tel: 01506 652615
  4. GUIDANCE AND GOOD WORKING PRACTICE FOR ADULTS INVOLVED WITH CHILDREN and YOUNG PERSONS UNDER THE AUSPICES of THE WLTT CLUB:
    1. Treat everyone with respect
    2. Be a positive role model for young people
    3. Plan activities to include more than one adult
    4. Respect a child or young person’s right to privacy
    5. Your actions can be misinterpreted – BE AWARE
    6. Always avoid having inappropriate physical or verbal contact with young people
    7. Do not allow yourself to be drawn into inappropriate attention seeking behaviour – such as tantrums or crushes
    8. Do not exaggerate or trivialise child abuse issues
    9. Do not show favouritism to any individual
    10. Do not make suggestive remarks or gestures
    11. Do not rely on your good name to protect you
    12. Do not believe that it could never happen to you.
  5. CHILD PROTECTION – INTERNAL PROCEDURES:
    1. YOU SHOULD ALWAYS REFER – YOU MUST NEVER INVESTIGATE:This statement is important and must be followed in all circumstances.
    2. ACTION TO BE TAKEN IF A CHILD OR YOUNG PERSON DISCLOSES TO YOU ABOUT ABUSE BY SOMEONE ELSE:Before the child or young person goes into any detail about the circumstances leading to the disclosure consider the option of immediate referral to the CCPC. If that option is not appropriate you should explain the likely consequences of you knowing and the action that you will be required to take. Assure them that you will offer support but inform them that any information received by you will require to be passed on to another professional person who will take any appropriate action.Remain calm and listen carefully to the disclosure. Do not have any physical contact at any time. Allow the person making the disclosure to speak without interruption and accept what is said. It may be prudent to write down the facts but explain what you are doing and try to obtain the young person’s permission. Explain the purpose of making a note of the facts and let the person read the written note to confirm that you have recorded the facts accurately.Speak to the CCPC who will seek advice from a designated professional (the local social work department or the local police). If the disclosure relates to a Registered Coach or Volunteer the CCPC should advise Table Tennis Scotland of the circumstances.The disclosure must be kept confidential – you must not discuss any disclosure with any other individual or party. Under no circumstances must the person making the disclosure be contacted after details of the disclosure have been passed on.
    3. ACTION TO BE TAKEN IF YOU RECEIVE ANY ALLEGATION ABOUT YOURSELF:Immediately tell the CCPC who will seek advice from a designated professional (the local social work department or the local police). If deemed necessary the CCPC will also make Table Tennis Scotland aware of the allegation.Record the facts, as you understand them. Endeavour to ensure that no one else is placed in a position which could cause further compromise – do not contact the club or the person making the allegation. Await further contact from the Club or Table Tennis Scotland. If the disclosure relates to a Registered Coach or Volunteer the CCPC should advise Table Tennis Scotland of the circumstances.
    4. ACTION TO BE TAKEN IF YOU SUSPECT A CHILD IS BEING ABUSED:Discuss the matter with the CCPC who will seek advice from a designated professional (the local social work department or the local police). If it is a Registered Coach or Volunteer who is the subject of the concern the CCPC should advise Table Tennis Scotland of the circumstances.Clearly record the facts which surround your suspicions. The matter must be kept confidential – you should not disclose your suspicions to any further individual or party. When the facts have been passed to the appropriate professional you should have no further personal involvement in the matter.
  6. FLOW CHARTS: (TBC – is not displaying correctly on old site – can this be reworked as text/bullet points/paragraphs only?)
    1. IF A CHILD OR YOUNG PERSON MAKES A DISCLOSURE TO YOU ABOUT ABUSE BY SOMEONE ELSE: (TBC)
    2. ACTION TO BE TAKEN IF YOU RECEIVE ANY ALLEGATION ABOUT YOURSELF: (TBC)
    3. ACTION TO BE TAKEN IF YOU SUSPECT A PERSON IS BEING ABUSED: (TBC)
  7. THE ROLE OF THE CHILD PROTECTION CO-ORDINATOR:
    1. Personal qualities required to perform the role of CCPC within a Table Tennis club context include;
      1. An understanding of and supportive attitude towards the introduction of Child Protection Code of Good Practice
      2. An understanding and appreciation of the need for confidentiality
      3. Experience in liaising with organisations such as Social Work Dept or Police; or experience in representing views clearly to others.
      4. The ability to follow procedures and to know when to seek advice and not rely solely on own judgement
    2. Specific responsibilities of the CCPC
      1. Ensuring that all persons working with children and young persons under the auspices of the club are fully aware of what is required of them within the Code of Good Practice protocols.
      2. Undertaking the administrative work associated with processing information on new coaches and volunteers
      3. Counselling and advising the club on matters of policy in relation to Child Protection
      4. Liaising with Table Tennis Scotland to ensure that opportunities are made available for training relevant persons
      5. Acting as contact person on all matters relating to Child Protection at the club
      6. Ensuring the children, young persons, parents and guardians are aware of club policy in relation Child Protection
    3. Action to be taken by CCPC in event of abuse being disclosed or alleged
      1. Record details of any allegation or suspicion/concern
      2. Consult with the designated Child Protection professional; the local Social Work Dept on 01506 777777 or The local Police CP Officer on 01506 652615
      3. Obtain the name of the individual consulted
      4. Follow the advice/instructions given by the appropriate agency
      5. Inform Table Tennis Scotland if appropriate
      6. NOTE: to avoid any doubt or uncertainty, it is strongly recommended that the CCPC contacts the local Social work Dept to confirm procedures and allay any fears or apprehension.
      7. REMEMBER: the task of deciding whether or not abuse has occurred rests with the professional agencies
    4. CHILD PROTECTION GUIDELINES FOR THE CCPCIf you become concerned that any child or young person is suffering physical, sexual or emotional abuse either
      1. through your own observations
      2. because the child or young person confides in you
      3. because someone else expresses concerns to you

      You should; OBSERVE, R*E*C*O*R*D and REPORT.

      RESPOND: without showing any signs of disquiet, anxiety or shock

      1. listen with care
      2. reassure the child or young person that he or she is not to blame
      3. do not display signs of disbelief – take the allegations seriously
      4. affirm the child or young persons feelings as he/she expresses them – do not tell him/her how he/she should feel
      5. do not be judgmental about the information you are given

      ENQUIRE: ask about how an injury was sustained or why he/she is upset

      CONFIDENTIALITY: this should not be promised to young people or adults

      OBSERVE: watch carefully the behaviour or demeanour of the child or young person or other individual expressing the concern.

      RECORD: write down what you have seen or heard on the same day. When appropriate let the child or young person read what you have written to confirm that it is accurate and agreed.

      DO NOT INTERROGATE OR INVESTIGATE: merely encourage the child or young person to say what he/she wants